SS2 Swim Team Families, 

As we continue to integrate SwimTopia into our processes, the next step is to have parents "declare" their swimmer(s)' availability for both A, B, Divisional Relay Carnival, and Divisionals meets, sign-up for events for B meets, and sign-up to volunteer for the positions we need to fill for meet days.  

Here is the process:

Once logged in to SwimTopia, go to:

"Meets and Events" tab>Signup Calendar.

From there, scroll to each A meet which has the green “Meet Entry” box and declare swimmer availability or absence for every meet for the whole season that has that green button next to it.

This is how we know if a swimmer is going to be absent for a Saturday A meet, Relay Carnival, and Divisionals (along with a reminder email from you each week before an absence).  These are the meets where us knowing if a swimmer is going to be absent is critical!

For Monday night B Meets:

On Saturday afternoons after A meets, we will activate the Meet Entry green box like above for the next B meet (e.g., this week it will be the Monday, June 22 meet “SS2@FCE”. Parents will then be able to click that box and declare availability AND pick the strokes for their kids (which you can do for B Meets but not for A meets where we pick the strokes the kids swim).

Reminders for B meets:

B MEET EVENTS: Freestyle, backstroke, breaststroke, butterfly, and Individual Medley. (Note: at the second B meet of each season, the teams will begin with Individual Medley and then swim freestyle, backstroke, breaststroke, and butterfly)

ELIGIBILITY for B Meets:

1. The eligibility of a swimmer to compete in a particular age group shall be determined by the Northern Virginia Swimming League rule 2.b from the current season handbook.
2. All swimmers are limited to a maximum of three events (two from free, back, breast, & fly events) plus the IM as a “Bonus” event.
3. An NVSL 1^st, 2^nd, or 3^rd place winner in a particular stroke in the immediately prior seven days is not eligible to compete in that stroke in the current B meet (e.g., if the swimmer places in the Saturday A meet in a stroke, they cannot swim that stroke on the following Monday night B Meet).  If the 1^st, 2^nd, or 3^rd place was won by default or disqualification (DQ), then the swimmer may compete in that stroke. A swimmer does not become eligible by swimming up an age group.

Separately, all meets accessed from SwimTopia’s Meets and Events tab>Signup Calendar already have a green box accessible for parents to signup for jobs for each meet. If you have not done so already, please sign-up for those positions today!

If you have not done so already, please take a moment and download the SwimTopia app. Once you have it, you can agree to receive alerts and emails from the Team. We will be sending text alerts for weather delays and important announcements through SwimTopia and eventually use the platform for all types of communications.

Also, the SwimTopia website is the hub for all communications, schedule, announcements, volunteer sign-up, etc. Please bookmark the page and check there often. Most questions can be answered there, saving you a call or email!

Take a moment and connect with SwimTopia today!

Helpful advancements for our team and the NVSL!

Regards,

Chris and Lori